Why a small business in Nepal needs more than a bill book
Many shops and distributors in Nepal still run on a bill book, a stock register and a khata notebook for credit. It works until the business grows. Stock counts stop matching, customers forget what they owe, and preparing VAT figures at month end takes days.
A business system puts these in one place. One sale updates stock, the customer's balance and the cash book together, so your records agree with each other.
What Nepali businesses need to get right
- VAT bills. Nepal has a standard VAT rate of 13%. Once you are VAT-registered, each taxable sale needs a bill that shows the VAT separately.
- PAN on invoices. Your PAN and your customer's PAN, where it applies, belong on the bill.
- Sales and purchase records. VAT-registered businesses keep sales and purchase registers, and software that can report them clearly saves a lot of month-end work.
- Stock and credit control. Live stock, customer ledgers and supplier ledgers, with advances taken into account.
- Daily cash closing. So the drawer matches the books.
Check IRD e-billing before you buy any software
The Inland Revenue Department requires businesses above its e-billing lines to issue bills from IRD-approved billing software. Which businesses are covered depends on sector and turnover, and the rules can change, so read the current IRD notices or ask your accountant.
We would rather tell you this now than after you have paid. If your business must use IRD-approved e-billing, ask any vendor, including us, for written confirmation that their software is approved. Message us on WhatsApp with your business type and we will tell you plainly whether PeerzERP is the right fit for your situation.
Questions to ask any software vendor in Nepal
| Question | Why it matters |
|---|---|
| Is the software IRD-approved for e-billing? | Required for businesses above the IRD's lines |
| Can bills show 13% VAT and PAN details? | Needed on every taxable VAT bill |
| Does it support Bikram Sambat (BS) dates? | Nepal's VAT and fiscal year run on the BS calendar |
| Can it report sales and purchase registers? | Saves manual books and month-end work |
| How do setup, training and support work for my city? | You should know before you pay |
How PeerzERP fits
PeerzERP takes a sale from quotation to sales order, delivery challan, tax invoice and payment. Each step updates your stock, customer ledger and cash book. It also has a purchase register, supplier ledger, cash and bank book, income and expense vouchers, daily cash closing, and reports for profit and loss and sales by party, item and category.
It is built by Peerz Tech in Islamabad, runs online and offline, and suits shops, distributors and service businesses that bill from one computer.
Standard price: PKR 40,000 one-time setup, then PKR 10,000 per month, for the standard single-PC version. Message us to confirm the price in NPR and how setup and training work for your location.
Questions
What VAT rate does billing software in Nepal need to handle?
The standard rate is 13% on most goods and services, and VAT-registered businesses must show the VAT separately on their bills.
Do I need IRD-approved billing software?
Businesses above the IRD's e-billing lines must use IRD-approved electronic billing. Check the current IRD notices for your sector and turnover, and ask any vendor whether their software is approved.
Does PeerzERP work for a business in Nepal?
PeerzERP covers billing, stock, ledgers and cash closing for small businesses. Message us on WhatsApp at +92 312 7569302 with your business type and city, and we will confirm how setup and training work for you.
Ask about PeerzERP for your Nepal business
Tell us what you sell, whether you are VAT-registered, and where you are. We will give you a straight answer.
Message us on WhatsAppRelated: Affordable ERP software for small businesses · POS software for small shops